MINUTES OF THE LEBANON PUBLIC LIBRARY BOARD OF TRUSTEES

JUNE 21, 2006

 

 

Board President, Jane Myers, called the meeting to order. Members attending were David Koehler, Sharon Wood, Linda Jones, Kandi Caldwell and Marsha Truitt. Jon Nixon was unable to attend. Others attending were David Truitt, Board Attorney, and Dan Sulkoske, Kramer, Inc.

 

Jane Myers read the Mission Statement. The Secretary's minutes were shared. The spelling of Terstep was corrected. David Koehler made the motion and Kandi Caldwell gave the second to approve the minutes as corrected.

 

David Koehler gave the Treasurer's Report. A resolution to encumber funds (LSTA Wireless Grant - $3,300 and LSTA Multicultural Grant - $4,000) effective June 21, 2006 was read. Marsha Truitt made the motion and Sharon Wood gave the second to accept the Resolution. The Claims were shared. Kandi Caldwell made the motion and Marsha Truitt gave the second to pay claims 4339-4487. The Board will meet on August 23 for a Budget meeting followed by the regular Board meeting. The September meeting date will be changed to September 13, 2006. On that date, there will be a Budget meeting followed by the regular Board meeting. Since there is no scheduled meeting in July, Kandi Caldwell made the motion and Linda Jones gave the second to pay the bills in July.

 

David Truitt expressed concerns about the wireless service that the Library now provides. His first concern is about the wireless service carrying beyond the walls of the Library. His second concern is that Doug needs to set up an information clinic on the wireless service. His third concern is that we then need to revisit out computer policy.

 

In her Director's report, Kay shared a proposal by Dave Plunkett for an annual rotation of diesel fuel in the emergency generator. David Koehler made the motion and Linda Jones gave the second to accept this proposal.

 

Under new business, it was discussed that there would be no Board meeting in July.

 

A vending machine agreement with Calderon Brothers Vending Company was shared and discussed. Sharon Wood made the motion and Linda Jones gave the second to enter into the agreement to include: 1. a trial period of 3 to 6 months. 2. amended to say specific location not most convenient location for replacement of machines. 3. amended to say either party can terminate with a 90 day notice.

 

The Board gave Kay permission to let the Indiana Coalition Against Domestic Violence, Inc. place their cards in the restrooms (this was accompanied by a letter from Eileen Sims).

 

David Truitt is checking the law to see if smoking can be banned from Library property, including sidewalks and parking lots.

 

David Truitt presented a check from Ruth McLaughlin's estate in the amount of $5,000.

 

A letter was read to Ms. Johnson regarding the Lebanon Public Library Leasing Corporation First Mortgage Bond Series 2004.

 

Comments were shared from Board members about no presentations being made to the elementary schools about the summer reading programs. This is something that has been done for many years in the past.

 

Derek Princell is keeping the sign provided by The Friends of the Library current.

 

Dan Sulkoske gave the building update.

            1. Kay, Glenna, and David wanted to know if we are reimbursing             

                for pre-bond expenses - not planning to unless money is left.

            2. We are sending out bid packages for finish (but not use) the

                third floor.

            3. Commissioning effort and building maintenance ($18,000).

 

For the Grand Opening (scheduled for November) we may possibly have the Colts players.

 

David Koehler made the motion and Sharon Wood gave the second to adjourn the meeting.

 

____________________                                _____________________

Marsha Truitt, Secretary                                   Jane Myers, President