Minutes of the Lebanon Public Library Board of Trustees Meeting

April 24, 2000


Board President, Jane Myers, called the meeting to order at 4:30 p.m. All members were present, except Sharon Wood who arrived shortly after the meeting began. Also present were Jerry Alexander and Ed Schwalback from Alexander/Century 21.

The Lebanon Public Library is interested in purchasing the property known as the Lawler Building located on the northwest corner of Washington and East streets. On April 10, 2000, Mr. Alexander submitted a purchase agreement to Don Brandenburg, owner of the Lawler Building. The asking price of the property is $367,000. The Library offered a purchase price to be the average of three commercial appraisals. The appraisers were to be approved by both the Buyer and Seller. Appraisals were to be subject to Buyer’s review and approval. The final purchase price and terms and conditions were to be subject to Buyer’s board approval and al necessary government entities required for that approval. The offer was subject to vacating the existing alley on the west side of the existing parking lot and relocating all utilities to the Buyer’s designated, acceptable location. Mr. Brandenburg had until 5:00 p.m., April 14, 2000 to respond.

Addendum #1 to the Purchase Agreement for the property located at 124 E. Washington Street and Parking Lot were as follows:

  1. Item C. "Price" and Item E. "#1" is modified to read purchase price to be $367,000 subject to an appraisal value to be at least equal to or greater than the purchase price.
  2. Item "T" "Termination Offer" is hereby extended to 12:00 noon on April 24, 2000.

Mr. Brandenburg’s counter offer #1 was made at 8:20 a.m. on April 24, 2000. It stated that the purchase price was $367,000. Earnest money was $10,000, non-refundable, and made payable to Donald Brandenburg. Closing was to be on or before May 31, 2000. No other contingencies acceptable.

The Lebanon Public Library legally cannot pay more than the appraised price for any property. Mr. Alexander said Mr. Brandenburg is "not willing to budge from the asking price regardless of appraisal."

The Right of Eminent Domain was discussed as this is property is the only way that the Library would have for future expansion. It was noted that the long-range goals from 1995-2000 referred to the knock-out wall in the northeast corner of the current library as being constructed to allow for future expansion if the Brandenburg property became available.

In other business, the Secretary’s report was corrected and a motion was made by Mike Burns and seconded by Huck Lewis to be approved as corrected.

Ruth Lucas shared that the Library lost $45,000 in Capital Projects money because the Center Township Trustee, didn’t advertise for a special meeting to approve the Capital Projects Plan. Ruth gave updates and Treasurer’s report for January through March. Huck Lewis made the motion to approve the reports and Sharon Wood gave the second.

Under Department Reports, Jim suggested an open house for the staff and Board to meet.

In her Director’s Report, Kay said that the employees Internet class offered by Tim Maines on April 19 was a great success. Kay shared information about IVAN (Indiana Visual and Audio Network Library Services Authority) offering a DVD package. Kay also said that Thorntown, Colfax, and Lebanon are sharing author Tina Runge for a program.

Under New Business, Mike Burns presented all Library Board members and Kay with plaques. He also donated two books to the Colfax Public Library. The Board is waiting for some discussion with Todd Meyer, the Library attorney, before approving the Confidentiality Policy. A motion was made by Ron Morelock and seconded by Ruth Lucas to approve the Capital Projects plan for 2001-2003. Jim is checking into the possibility of selling book collections on EBAY.

Under Old Business, Kay is still waiting for bids for the painting project. Jennifer Alexander from Manpower was interested in the meeting room. The Board is not going to waive its meeting room policy.

A motion to pay the claims was made by Marsha Truitt and seconded by Sharon Wood.

The next Board Meeting is scheduled for Monday, May 22, 2000.



____________________                           ____________________

Marsha Truitt, Secretary                        Jane Myers, President