MINUTES FOR THE LEBANON PUBLIC LIBRARY MEETING

SEPTEMBER 19, 2003 AT 4:00 P.M.

 

            The special meeting of the Board of Trustees of the Lebanon Public Library was called to order by President Jane Myers at 4:00 p.m. on Friday, September 19, 2003 .

            President Myers dispensed with the reading of the mission statement due to the short agenda that was planned for this evening’s meeting.  Roll call was taken and those present were as follows: Harold “Huck” Lewis, Marsha Truitt, Sharon Wood, Linda Jones, Jane Myers.  Member David Koehler arrived later in the meeting due to commitments with his employments at approximately 4:15 .  Also in attendance was the Executive Director Kay Martin, and Counsel, David Truitt.  Absent: Ruth Lucas (health reasons)

            The purpose of the special meeting was to approve the final budget for Calendar Year 2004, as had been advertised by Accountant Tony Robbins, as consultant to the Library Board in the absence of Ruth Lucas, who had prepared such budget requests, in the past.  Due to Ruth’s ill health, Tony Robbins has assisted the Board in this regard.  Advertising requirements to approve the budget required the Board to meet this date for final approval of the budget to the State of Indiana .

            President Myers called for questions concerning the proposed budget from members of the general public.  There were no members of the general public present at the meeting nor were there any representatives of the media.  The meeting had been  noticed the media and the general public pursuant to the provisions of the Indiana Open Door Law with the agenda being posted at the front door of the library, as well as being posted on the library bulletin board, with copies directed to the Lebanon Reporter and the Indianapolis Metro North Branch of the Indianapolis Star within 48 hours prior to the start of the meeting.

            There being no questions from the public, or the members of the Board, a motion was made by Huck Lewis, and seconded by Sharon Wood, to approve the final budget for the coming year.  The vote was unanimous for approval of the budget.

            The next order of business was a brief business meeting, pursuant to notice mentioned herein, concerning the award, approval, and ratification of bids regarding the library’s general obligation bond in the amount of $375,000 for the pending building project.  David Truitt indicated that there had been three bids received from three interested companies, including the following: KeyBank National Association with a total interest bid of $8,0159.58; City Securities Corporation with a total interest bid of $9,469.82; and, JJB Hillard Lyons, Inc. with a total interest bid of $11,423.88.  After consideration and discussion upon the issue, a motion was made by Marsha Truitt to accept the proposal from KeyBank National Association in the total interest amount of $8,019.58.  Linda Jones seconded the motion.  Upon voting on the issue, the vote was unanimous to approve, accept, and ratify the proposal from KeyBank National Association concerning the library’s general obligation bonds of 2003.

            There being no further business to come before the Board, the meeting was duly adjourned at approximately 4:45 p.m. , on September 19, 2003 .

 

 

 

                                                                                                ________________________

                                                                                                Jane Myers, President

 

 

 

 

 

 

 

ATTEST:

 

 

_________________________

Marsha Truitt, Secretary