Minutes of the Eagle Township Board & Trustee

17 June 2004

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Present: Judith Essex, Trustee; Advisory Board members Robert Schein, Ralph Stacy and Tom Yeo.

Time: 6:30 p.m.

Place: Zionsville Town Hall in the Community Room

Agenda Items:

  1. Call to Order and reading of February minutes. The April and May 2004 Minutes were approved.
  2. Expenditures February 15, 2004 through March 31, 2004. The Trustee provided the Board copies of the Eagle Township's Report on Income and Expenditures for the month of May 2004. The Trustee noted that she had two families that needed assistance with monthly rental payments and other bills. The Trustee advised that she is optimistic that these individuals will not need any more assistance from the Township as a result of other avenues of resources.

    The Trustee additionally provided the Board a 2003 Budgeted vs. Actual Expenditures Chart per Board Member Stacy's request at the previous meeting. Board Member Stacy commented that the Chart does not reflect the amount of money that the Township received from 2003, and that we need to see that to get an accurate figure on the Township's 2003 balance sheet.

    The total expenditures in May 2004 totaled $39,539.67, of which the Zionsville Fire Contract accounted for $37,150.00. The Trustee reported that the Township received $16,692.83 for COIT for May 2004 and also received $1,895.67 in interest from the National City and Old National bank accounts.
  3. ZFD.
    1. Interlocal Report. The Trustee provided the Board ZFD's Insurance Services Office Evaluation, which will take place on July 12 and 13, 2004. The Trustee advised the Board that Chief VanGorder does not feel that ZFD will score very high on the Automatic Mutual Aid (Run orders/box alarms) category for the reason that ZFD needs to handle this manually rather than having an automatic system to handle. Judith indicated that this category evaluates how fire departments respond and communicate with other fire departments when the incident is between fire department coverages. The Trustee further indicated that it has been 12 years since the ZFD has been evaluated. The main reason for the delay in evaluation according to Chief VanGorder is that there is only one individual from the State of Indiana that conducts these evaluations.

      Board Member Tom Yeo advised that a higher score would likely have a beneficial impact on individual home owner rates. Board Member Ralph Stacy inquired as to whether ZFD could have a consultant come out more often rather than wait an additional 12 years for an evaluation by the State.

      Monthly Activity Report. The Trustee provided the Board with a monthly activity report for May 2004 with respect to ZFD. The report indicated that the May 2004 number of incidents was less than the May 2003 number of incidents; however, the total incidents to date in 2004 were slightly greater than the 2003 incidents. Rescue and emergency medical service incidents continue to be the majority of the incidents equaling 32.14% for the month of May 2004. The Town of Zionsville had the majority of percentages of incidents totaling 46.42%; followed by Eagle Township with 42.85%; Worth Township with 7.14%; City of Lebanon with 1.78%; and Union Township with 1.78%.
    2. Duke development. The Trustee and Board Member Rob Schein advised the Board that they had met with Duke representatives, Tom Dickey and Craig Anderson and Chief VanGorder regarding the potential donation of land for a fire department. Board Member Schein further advised that Duke personnel seemed very open to the possibility of the donation of land totaling approximately 2 acres at or near the intersection of 700 East and 334. Chief VanGorder had previously suggested this location because of the strategic location as it pertains to the ZFD Master Plan and coverage area. Board Member Schein further reported the parties discussed the possibility of an additional contribution of money for the construction of the fire station. Tom Dickey responded that the initial offer to donate land was conditioned on the basis that Duke is successful with seeking the appropriate approvals and financing options from the respective Boone County representatives. In particular, Tom Dickey noted that certain Boone County representatives have suggested concerns over having 100% of the Duke Project funded by Tax Increment Finance (TIF) money. In fact, the County has suggested that it would like to receive some money in taxes for Phase I of the Duke development, rather than having 100% of the funds attributable to TIF money as it relates to the Duke development.

      Duke indicated to Board Member Schein, the Trustee and Chief VanGorder that its initial offer of the donation of land to Eagle Township hinges upon the County's response to the TIF financing and Duke's master plan, as well as the approval of the same by Duke. Board Member Schein indicated that initial discussions regarding the donation of land and the potential donation of funds for a fire station by Duke are moving quickly and are positive at this point.
  4. Eagle Township Parks and Recreation Board. The Trustee provided the Board the Survey comments that the Parks and Recreation Board put in a spreadsheet format. The Trustee further reported that Parks Board Member Ray Pratt is applying for grant money as the second part of the Parks Board master plan. The Trustee further discussed that Union Township has budgeted approximately $25,000 for parks while Eagle Township has budgeted $4,000. It was discussed that an additional appropriation may be necessary. The Trustee further advised that there are 12 individuals that have agreed to chair various projects and 75 individuals that have volunteered to assist. The next meeting for the Parks Board is July 21, 2004.
  5. Cemeteries. The Trustee advised that Mark Davis is going to start work in July on Eagle Village and that there are approximately 88 headstones located there. Board Member Stacy advised that Mrs. Case has proposed donating money for the Cox Cemetery for the revitalization of the King family members. Mark Davis indicated that one of the family members is a veteran and his policy is to not charge for restoration of veteran headstones. Board Member Stacy further discussed the fact that under Indiana law he understands that we cannot use township funds for work if the land owner pays property tax on a particular parcel of land that is used for a cemetery. Board Member Stacy believes that the Cox Cemetery may be subject to this law, and he will follow up on the same. Board Member Stacy further indicated that he would like to apply for a grant from the Boone County Foundation for the revitalization of certain headstones.
  6. Additional Appropriation. The Trustee provided the Board a Resolution/Ordinance for Additional Appropriations. This Resolution was required by the Department of Local Government Finance because the date for the adoption of the budget last year was incorrect in the newspaper.
  7. Other Business. President Tom Yeo reported to the Board that he has had discussions with the Town of Zionsville that Eagle Township would like to participate in the impact fee study. President Yeo reported that the cost would be approximately $42,000 for Eagle Township to participate in the initial study. President Yeo proposed to the Board that he suggest to the Town of Zionsville that Eagle Township if the study would include Eagle Township. The Board approved those initial discussions subject to final approval of the same.
  8. Next Meeting. The next monthly Board meeting is scheduled for July 22, 2004 at 6:30 p.m. at the Zionsville Town Hall in the Community Room.

The meeting adjourned at approximately 8:00 p.m.

TRUSTEE ______________________________________________

SECRETARY ______________________________________________

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