Minutes of the Eagle Township Board & Trustee

19 February 2004

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Present: Judith Essex, Trustee; Advisory Board members Robert Schein, Ralph Stacy and Tom Yeo.

Time: 6:30 p.m.

Place: Zionsville Town Hall in the Community Room

Agenda Items:

  • Call to Order and reading of January minutes. The January 6, 2004 and the January 20, 2004 Minutes were approved.
  • Expenditures YTD 2004. The Trustee reported on the expenditures through February 15, 2004. The total expenditures for that period equaled $45,746.60. The first quarter 2004 Fire Protection Contract payment of $37,150.00 for the Zionsville Fire Department ("ZFD") was the majority of the expenditures. The Trustee reported that the other significant expenditures were the following: Township Assistance in the amount of $716.38; utility payment for the Town of Zionsville for previous months of July-December 2003 in the amount of $3,878.02; FICA payment in the amount of $2,003.70.

    The Trustee further reported that on January 2, 2004 she received $235,618.10 for 2003 Taxes. She further received $16,692.83 on January 14, 2004 for COIT and $3,291.00 on January 24, 2004 for COIT/Special Distribution. Lastly, she reported that she received $16,692.76 for COIT on February 12, 2004. The total amount received for the months of January through February 12, 2004 totaled $272,294.76.
  • ZFD Budget. The Trustee reported on the ZFD Budget and the Interlocal Agreement. The Board addressed the approximate $70,000.00 shortfall in the budget and what impact a shortfall on the budget will have with Eagle Township s money allocated to fire protection. Ralph inquired as to how to address the shortfall and that the Township will likely need to seek money from 2003 ending cash balance. It was further suggested that the Township may need to ask the State of Indiana for additional appropriation of money.

    The Trustee provided various handouts to the Board with respect to the ZFD and the Interlocal meeting. The Board analyzed the handouts and discussed the 37% increase in ZFD rescue and emergency medical services. Tom and Rob suggested that Chief VanGorder attend our next Board meeting to discuss the statistics and issues regarding the same. The Trustee further reported that she signed the Interlocal Agreement last evening.
  • Old National Bank - Certificate of Deposit. The Trustee reported that there is approximately $305,000.00 in a CD with Old National Bank and that the CD is earning approximately 1.6%.
  • Other Business. The Trustee reported to the Board a couple of items with respect to Township Assistance.

    Ralph inquired as to how ZFD is doing with respect to obtaining any grants. He further inquired as to how whether ZFD has obtained any awards. In particular, Ralph discussed the fact that the Lebanon Fire Department received a $10,000 federal grant. Ralph asked is the ZFD has received anything of similar value and whether ZFD has filed any applications for the same. Ralph further inquired as to what money, if any, has the County provided to Eagle Township. The Trustee advised that she would write to the County addressing the shortfall issues with respect to the budget and fire protection.

    Tom indicated that he would follow up on impact fees and potential matters regarding the same at the next meeting.

    The Trustee and the Board reviewed the 2004 calendar and set the meeting dates for the remainder of the year. Unless otherwise noted, the Trustee and the Board will meet the 3rd Thursday of each month at 6:30 p.m. at the Zionsville Town Hall in the Community Room.
  • Next Meeting. The next monthly Board meeting is scheduled for March, 2004 at 6:30 p.m. at the Zionsville Town Hall in the Community Room.

The February 19, 2004 meeting adjourned at 7:45 p.m.

TRUSTEE ______________________________________________

SECRETARY ______________________________________________

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