Thorntown Public Library
124 N. Market St.,
|HOME||BOARD AGENDA AND MINUTES|
THORNTOWN PUBLIC LIBRARY BOARD OF TRUSTEES
APRIL 14, 2003
President Eric Ragsdale called the public hearing on the
Library Capital Projects Fund to order at 6:10. There were no members of the public present for the meeting,
so it was adjourned on a motion from Patty and a second from Teresa.
The Board then heard a presentation by two members of the
Special Response Team (SRT) from Boone County.
Tyson Warmoth from the Lebanon Police Department and Reserve Deputy Mike
Gideon from the Boone County Sheriff’s Department explained the various types
of equipment used in dealing with hostage situations, drug raids and other
similar crime scenes. This was of
special interest to the Board since the SRT had used both of our houses as
At 6:58 Eric called the regular meeting to order. Members
in attendance were: Deanna Brueggert, Teresa Carter, Patty Ramsey, and Linda
Yoder. Also present were Library
Director Karen Niemeyer, Treasurer Barb Darnell, Technology/Administrative
Assistant Linda White, Clerk of the Works Craig White, Architects Sean Bright
and Milagros Stevens, and Landscape Architect Stefan Luebke.
The Board approved the minutes of the March meeting after a
motion by Deanna and a second by Patty.
Treasurer Barb Darnell reported March receipts of
$18,822.46, disbursements of $56,906.25, and an ending cash balance of
$234,246.14. There was no
investment report since there have been no changes.
Barb did discuss the status of the funds, noting that, at this point, the
goal is to be at about 25%. Barb
led the review of the Claims Register, noting the addition of $580.87 for
Vectren, a refund to Carolyn Green of $500 and $87.95 to the Tippecanoe County
Clerk. The larger items in the
Claims Register were identified and discussed.
Patty moved the Board approve the claims register and Deanna seconded. The motion passed. Barb
also reported that we have no new Public Library Access Card (PLAC) sales.
Turning to old business, the Board again considered the 457
Deferred Compensation Plan. The
Board agreed that eligible employees must be full time, which is defined as
working 32 hours or more per week. Contributions
will be matched up to 3 per cent (with no contributions by the Library unless
the employee first contributes), and there is a six-month waiting period before
an employee is eligible to participate. Linda
moved that the Board adopt the State of Indiana Deferred Compensation Matching
Plan as specified. Teresa seconded
the motion, and the motion passed. Effective
date of the plan is July 1, 2003.
Karen reported there was an enthusiastic approval resulting
from her presentation at the State Tax Board hearing. She also reported meeting with Clinton Township Trustee
Charlie Warburton for a brief discussion about the planned merger with that
township; first report is positive. The
goal is to get the merger process started so that it will be in effect for 2005.
The Park Board appointment is still up in the air since we have not
received any further word about the legality of John Merson as our appointee.
Attorney David Cook is supposed to be investigating that for us.
In order to meet the legalities of the appraisals, Karen
requested that we renew the appointments of Nick Tillema and Rick Hurwitz.
There is a time factor between the appointment and the actual appraisal.
Linda moved that we renew the appointments, Deanna seconded it, and the
In new business, the agenda item for financial issues was a
matter of signatures on the lease and did not require further discussion since
it was all resolved in the prior meeting.
Milagros led the discussion on the 95% construction
documents. An increase was made in
the number of women’s toilets in order to meet code. Other changes include a change to the canopy in the front in
response to the Board’s aesthetic objections at the last meeting and a switch
in the stairs due to code requirements. Milagros
displayed the planned finishes for the building, and there was some discussion
about colors. Final decisions do
not need to be made at this time. According
to the plan, there will be no carpeting in the program rooms in order to
facilitate maintenance and upkeep. Since
we will be buying things in larger quantities, Milagros will investigate GSA
pricing. Other areas concerning the
finishes are the question of Marmoleum versus vinyl composition tile (VCT) and
the use of laminated glass in two places in the interior of the building.
Final decisions will be based on cost.
Craig White reminded the architects that an air handler will need to be
relocated for the summer library use.
Stefan presented the site plan changes, which primarily
consist of moving the bike racks to the east side of the building and
eliminating the attached retaining walls to make a future secret garden more
possible. He is looking into
permanent concrete tables and the use of pavers and offered examples of each.
We had hoped to use some of the bricks from the 120 house as pavers, but
they were too soft for that purpose. Fountain option A, the most inexpensive of
the three, will be priced. The
fountain requires a separate vault, which will be in the ground and screened by
plant materials, preserving its accessibility.
The fountain will have 12-16 inches of water.
The Board considered the question of it being an “attractive
nuisance” but the consensus was that the location being so visible will act as
a deterrent. Stefan also notified the Board that the fountain flow will need to
be adjusted, depending upon wind patterns. The fountain, cement furnishings,
pavers and bike racks are all alternative bids.
Lighting will be primarily handled with low bollards, but there will be
pole lights in the back of the building. The
assumption is that there will be a photo cell with a time clock override to
control the lighting. In response
to the question about underground utilities, Stefan said that the redbuds
won’t be a problem because of the height of the utility wires; as a result we
haven’t pursued the question of the underground utilities since the trees
won’t mature for 35 years.
As of this meeting, the 120 house has been demolished and
the refuse is being cleared away. The
garage on the 116 house has been removed.
Karen reported that Craig White now has an office in the
library, but the addition of another telephone line is impractical and
expensive. As a result she
requested approval for a cell phone minimal package for two years for Craig’s
use. Deanna moved we get a cell
phone for Craig, effective May 1, and Teresa seconded it.
The motion passed.
In personnel issues, Karen reported that Beverly Skow
resigned due to ill health. She has
five vacation days and one sick day remaining.
Deanna moved that we regretfully accept Beverly’s resignation, paying
her for the vacation and sick days. Patty
seconded it. The motion passed.
Karen requested Board approval to hire Linda Porter as
Technical Services/Circulation Clerk to replace Beverly for 20 hours a week,
starting Monday. She also would
like to use Cassie Crick and Natalie Lewis at minimum wage on Saturdays as
needed. Additionally, she requested
an extension of leave for page Roger Allen through November 1, 2004. Deanna moved that the Board approve letting Karen use her
best judgment in these issues. Patty
seconded it, and the motion passed.
In the Director’s Report, Karen said that the theft case
against Steve Sims has been continued, but we did get some of the stolen
equipment back. She also presented
a broken toilet seat that resulted from a young girl’s inability to deal with
her own anger issues. Both of these
items serve as reminders that the library staff has much more to deal with than
simply handling books. The Board
wishes to extend our thanks and appreciation to the staff.
The meeting was adjourned at 9 pm on a motion from Deanna and a second by Linda.
Next Regular Meeting:
Monday, May 12, 2003 at 6 pm
Linda Yoder, Secretary
Thorntown Public Library Board of Trustees