Thorntown Public Library Board of Trustees
March 10, 2003
6:00 P.M.

AGENDA

I. Call to Order

II. Public Hearing: Lease Between Thorntown Public Library Building Corporation and Thorntown Public Library Relative to Expanding, Renovating, Landscaping and Equipping the Library

III. Secretary's Report

IV. Treasurer's Report

A. Monthly Financial Report
B. Report of Investments
C. Register of Claims
D. Dual Signature Level - April 8 2002 $3000 - treas and 1 board member

V. Old Business

A. Capital Projects Fund 2004-2006 - uses 2001 leftovers; adds 2004
county council next
B. 457 Deferred Compensation Plan

1. Adopt resolution, sec. 1-7
2.answer questions in order to submit application

a)Who receives official notices from plan, to access account and plan information (BARB)
b) who covered -all employees except those working fewer than 20/hours/week.
c) waiting period = service not contributions?- 3 months, 1 year, none
d)eligible employees given credit for the waiting period for this initial adoption? Y/N
e)matching or non-matching contributions?
matching - percentage up to 3% of gross or % equal to that of employee up to 3%=other
f) payroll period = monthly
g)signatures

VI. New Business

A. Building Project

1. Public Relations - WIRE, Finance Statement…WIRE - 50 free 30-sec spots, donated by Helen Parker, Culligan - Library programs and Fountain fundraiser?
Need approval for fountain fund raiser.

Use 3 paragraphs for any statement - read it if you have to--will use in pr for Leb Sun-Times and Reporter

2. Financial Issues - Barnes & Thornburg
3. Design - Veazey Parrott Durkin & Shoulders
Receive and accept DD
How long to make corrections?
Landscape - local,historic plants
Need statement for people who want to bid, i.e., name of printer, cost of set of docs, etc.
4. Properties’ Report
Foundation issue this morning $140
Transfer to Friends the 120 house
Friends to organize auction by
Items removed by
Special Response Team April 16
Joe to take 120 down April 17 ff
Joe to take116 garage whenever, 2 day notice
Salvage 1 bevel glass door in 116 house
Special Response Team June 18
Joe to take 116 house June 19
Construction materials moved in June 23-30 ff

B. Professional Development Requests

C. Authorization to Contract Storyteller- Bob Sanders, Indianapolis storyteller, June 19, Thursday, LPL at 1:00, 4:00 TPL, so that usual $450.00 fee is $225.00. More than my $200 approval limit.

VII. Director's Report

Temporary Budget Order==until assessment finished--OF OK 390,758; CPF $0; LIRF cut from $110,000 to 51,262--cut $58,738 due to lack of funds, but we know we have them--I have query in to SBLGF in writing (must be in writing)

VIII. Adjournment

NEXT MEETING: April 14, 2003, 6:00 p.m. Regular Session